Asset management – Keeping your equipment compliant and maintained

Regular maintenance and calibration are crucial to ensuring equipment operates safely and effectively. Dosel enables you to establish maintenance schedules for each asset, based on manufacturer recommendations or regulatory requirements. Whether it’s an annual check on an anaesthetic machine, a quarterly calibration of a monitor, or even daily steriliser cleaning, the platform will remind the responsible team member when each action is due.

Notifications are sent ahead of time, and once the task is completed, the team can log the date, attach any relevant service reports or certificates, and mark it as done. This creates a living digital maintenance log for every asset, which can be invaluable during audits or if an incident ever raises questions about equipment performance.

Documented procedures are essential, and Dosel helps you keep those at the forefront. Within the system, you can store and disseminate your Radiation Management Plan or Radiation Safety Manual. All staff can access the latest protocols for safe equipment operation, patient dose minimisation techniques, and emergency procedures, including what to do in the event of a radiation spill or exposure incident.

Dosel enables you to assign periodic safety drills or knowledge checks. For instance, schedule an annual X-ray safety refresher quiz for all radiographers; the platform will deliver this and track completion. By integrating these practice protocols and training into daily operations, you build a culture of safety compliance.

Some equipment requires periodic compliance checks beyond standard maintenance, for instance, verifying that a vaccine fridge stays within safe temperature ranges or that an X-ray device passes its periodic safety test. Dosel’s system can accommodate these specific checks by letting you create custom compliance tasks for any item. For example, you could set reminders to perform autoclave pressure safety tests every six months, or to renew your portable X-ray unit’s licence annually.

The platform’s alert system ensures these tasks aren’t forgotten. If a required action is overdue, it will flag that asset as non-compliant on your dashboard until the issue is resolved. You have complete visibility into any equipment that might pose a compliance risk at any time.

The Dosel asset management module allows you to upload and associate documents with each asset. User manuals, maintenance contracts, calibration certificates, warranty information, and more are stored alongside the item’s entry. When an accreditation surveyor or inspector asks to see proof of equipment maintenance, you can retrieve the needed documents in seconds.

The system can also generate reports summarising all asset-related activities over a given period, which helps demonstrate to regulators that your facility diligently manages and reviews the safety and performance of its equipment.